OVBC 2027 Exhibitor Resource Center
Forms, deadlines, vendor links, schedule, and shipping information for exhibitors
Use this page to manage exhibitor requirements for OVBC 2027: agreement submission, badge names, company description, hotel information, floor plan, shipping, AV/internet, lead retrieval, and key due dates.
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Exhibitor checklist
Confirmed exhibitors should be able to identify every required action, deadline, and resource without searching through the full conference site.
Last updated: June 30, 2026.
Required exhibitor actions
- Complete the Sponsor & Exhibitor Reservation Agreement and confirm payment or invoice status.
- Submit final company logo, website URL, and short company description.
- Submit exhibitor representative names and badge information.
- Review the floor plan, setup time, exhibit hours, and teardown time when posted.
- Book hotel rooms before the room block deadline or before the block sells out.
- Review shipping and material-handling instructions before sending anything to the venue.
- Order electrical, AV, and internet if needed; lead retrieval details are coming soon.
- Review CME/commercial separation and exhibitor conduct rules before arrival.
Primary exhibitor contact
Use one ACPM contact point for agreement forms, badges, logistics, floor plan questions, and deadline issues.
Email Exhibitor TeamOfficial-vendor warning
Use only vendor links provided by OVBC/ACPM. Do not respond to unauthorized housing, attendee-list, lead-list, or shipping solicitations.
Need sponsorship information?
This page is for exhibitor operations. Sponsorship levels and broader partner opportunities remain on the sponsorship page.
View Sponsorship PageResource hub
Exhibitor documents and operational links
This is the center of the page. Replace placeholder links with final PDFs, forms, hotel links, vendor portals, and contact forms as they become available.
Sponsor & Exhibitor Agreement
Participation terms, company information, payment, compliance, and signature form.
DownloadFloor Plan & Exhibit Schedule
Booth layout, setup timing, exhibit hours, reception timing, and teardown timing.
DownloadShipping & Receiving
Shipping labels, receiving window, material handling, and hotel/vendor receiving process.
DownloadElectrical / AV / Internet
Vendor ordering for power, AV, dedicated internet, monitors, or other onsite services.
DownloadDue dates
Key exhibitor deadlines
These dates reflect the current OVBC 2027 agreement timeline where available. Vendor-specific deadlines will be posted once Pendry and official vendor instructions are finalized.
Schedule
Exhibit schedule framework
Preliminary timing is adapted from the prior OVBC exhibitor checklist and mapped to the 2027 Friday–Saturday meeting pattern. Final times remain subject to the Pendry floor plan, registration flow, meal breaks, and ACPM confirmation.
Exhibit participation
Included with exhibitor participation
Core inclusions are summarized below. Final benefits are controlled by the signed agreement and selected sponsor/exhibitor package.
- Exhibit table
One exhibit table in the designated exhibit area for focused attendee interaction.
- Two representatives
The base Exhibitor Package includes two registered exhibitor representatives per table.
- Meals and breaks
Registered exhibitor representatives may participate in general conference meals and refreshment breaks provided to attendees.
- Educational sessions
Registered exhibitor representatives may attend general educational sessions as audience observers, subject to space availability and CME/commercial-separation requirements.
- Recognition
Company recognition may appear in conference materials, the website, and onsite signage according to the selected package.
- Additional representatives
Additional representatives may be added for $795 per person, subject to space availability and ACPM approval.
Need exhibitor assistance?
Use one clear contact point for agreement forms, floor plan questions, logistics, badges, shipping, payment, and vendor resources.